Automated CCRS reporting

With automated CCRS reporting, you can avoid the manual process of downloading reporting files from Greenbits and then uploading them into CCRS. 

After you've set up automated CCRS reporting, Greenbits will automatically upload all required data to CCRS every Sunday and Thursday at 2:00 AM Pacific Time and email you any error messages from CCRS. You can view past uploads from the Upload History section of the State Link page.

You can also use unscheduled reporting to push data to CCRS any time without having to download and upload files yourself.

Set up automated CCRS reporting

Repeat these steps for each location where you want to use automated CCRS reporting.

Add Dutchie as a third-party integrator in CCRS

1. Go to https://cannabisreporting.lcb.wa.gov/.
2. Enter the SAW username and password for your location.
3. From the Account drop-down, choose Licensee.
4. Click the Edit button to add Dutchie as a third-party integrator.
5. Under the Approved Integrators section, select Manage Integrators.
6. Choose Dutchie POS from the list of approved integrators.
7. Click Update.

When you return to the Edit License page, you should see Dutchie POS listed in the Approved Integrators section.

Turn on automated CCRS reporting in Greenbits

1. In the Greenbits Back Office, go to Settings > Traceability.
2. In the CCRS Message Email field, enter the email address where you want to receive messages from CCRS for this location. Automated reporting will not run unless an email address is entered here.
3. Set Turn On CCRS File Upload Automation to Yes.
4. Click Save Traceability Settings.

After you complete the set-up, Greenbits will automatically report on the following Sunday or Thursday at 2:00 AM Pacific Time, whichever comes first.

You'll need to report manually for the time leading up to when you complete the set-up. If you complete the set-up today, remember to manually report up through yesterday.

Unscheduled reporting

Unscheduled reporting lets you push data to CCRS at any time in addition to regularly scheduled reporting.

1. In the Greenbits Back Office, go to Inventory > State Link.
2. Enter the Start Date and End Date of the time frame you need to report to CCRS.
3. Decide whether you want to use the Generate Full Dataset option.
   • Check this box if you want the Area, Strain, Products, and Inventory files to include all data for this location, regardless of when it was added or updated.
     • When you upload this full dataset to CCRS, you should expect to see error messages because much of this data is likely already in CCRS unless this is your first time uploading data from Greenbits. You might also use this option to make sure any previous gaps in reporting are covered.
   • Leave this box unchecked if you want the Area, Strain, Products, and Inventory files to include only data that was added or updated during your selected time frame.
   • Sales, Transfers, and Adjustments files always include only the data for your selected time frame.
4. Click Upload Files Directly to CCRS.