FAQs and tips for the CCRS traceability system
LCB Contact info:
Regulatory and reporting: Examiners at mjexaminer@lcb.wa.gov or 360-664-1614
Compliance: Enforcement and Education division at mjenforcenr@lcb.wa.gov
Technical support: IT Helpdesk at servicedesk@lcb.wa.gov or 360-664-1776
FAQs:
- Will I still go to the Incoming page in the Greenbits Back Office to receive inventory?
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- Answer: Yes, you will still use the Incoming page to receive inventory. From the Incoming page, you will add manifests manually to receive incoming inventory. Then, you will use the State Link page to create reports for inventory reporting.
- What is the definition of "weekly reporting" ?
- Answer: Week is defined as Sunday - Saturday. After the transition period, all licensee weekly reporting will be expected by no later than Sunday for the previous week. Reporting more frequently that weekly is allowed.
- How do I manually create manifests?
- Answer: To receive inventory, you will manually add manifests on the Incoming page of the Back Office using the Add Manifest button. The process will be similar to adding inventory for untracked stores. More training coming soon!
- What is the new External ID field and how does it relate to lots/global IDs?
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- The CCRS traceability system requires a new ID called the External ID. Greenbits has updated the manifest and edit inventory screens to store a new field for FromInventoryExternalIdentifier value in the CCRS inventory transfer file. If importing from a WCIA file, this will be the value in the inventory_id field. If you are manually entering data, you’ll need to ask the seller what inventory id they used to submit the transfer in CCRS. That will be the data you want in this new field.
The lot field will continue to be what it was used for, which is a Greenbits identifier to support the ToInventoryExternalIdentifier CCRS field in the inventory transfer file.
- The CCRS traceability system requires a new ID called the External ID. Greenbits has updated the manifest and edit inventory screens to store a new field for FromInventoryExternalIdentifier value in the CCRS inventory transfer file. If importing from a WCIA file, this will be the value in the inventory_id field. If you are manually entering data, you’ll need to ask the seller what inventory id they used to submit the transfer in CCRS. That will be the data you want in this new field.
- Duplicate SKU's
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Greenbits has updated our application to support sub-lotting of inventory again. On the manifest screen and inventory screens, SKUs can be reused for marijuana and non-marijuana products. The re-used SKU's will show on different line items on the product details inventory tab as they came in at different times and may have different external inventory identifiers.
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- What does a store do if they receive an item on a manifest that they want to reject? Such as moldy flower or if they want to reject an entire manifest?
- Answer: If they are loading a manifest generated via the WCIA format they will need to go back to the vendor to update the WCIA file sent with the refused items. If not, they would need to choose between denying the entire delivery, or manually entering the manifest sans the rejected items.
- How can I get more information on these changes from the State of Washington?
- Answer: If you need any further information, please visit:
- CCRS User Guide, Cannabis Central Reporting System User Guide
- State website, https://lcb.wa.gov/.