In this article, you’ll find all the necessary steps to integrate your retail business with Connecticut’s traceability system BiotrackTHC.

Things to know

  • Ensure your Biotrack credentials are set up.
  • Refer to this reference guide for general information about Connecticut seed-to-sale tracking in BioTrack
  • Notes on the Push Inventory feature in BioTrack:
    • After using Push Inventory, you will have to re-label the products because an inventory push in BioTrack reassigns a new 16-digit package ID.
    • We recommend waiting to push inventory before or after store hours.

Integration settings

  1. In the Dutchie POS Backoffice, navigate to Settings > Integrations.
  2. Select BioTrack.
  3. On the Settings tab, select/enter the following:
Field name Selection/entry
Enabled Yes
State CT
URL https://trace.ct.biotr.ac/serverxml.asp
New v3 URL https://v3.api.trace.ct.biotr.ac
New API Used for

If you have a hybrid license, choose Dispense - Medical and Dispense - Recreational.

If you are a medical-only retailer, choose only Dispense - Medical.

Username Your BioTrack username
Password Your BioTrack password
UBI

Your location’s UBI. This is different for each location.

Location

Find your Location number by logging into BioTrack at https://trace.ct.biotr.ac/.

Your location’s license number is in parentheses just below your company name. Enter this number in Dutchie POS without the parentheses.

Use Training Mode

Select Yes only for testing.

Select No when you’re ready to use the integration for live transactions.

User Other Plant Material

Select Yes only if you use Dutchie POS’s cultivation features.

Otherwise, select No.

Report Discounted Prices

Yes

Use BioTrack Lab Data

Yes (see the note below)

Default BioTrack Labs in Receive

No (see the note below)

Send Location on Dispense Calls

Yes

Use BioTrack Allotment Check

No. The purchase limits you set up in Dutchie POS will be your allotment enforcement tool.

Report Room Movements

The recommended setting is Yes, but this is not required.

Important note about product potencies

Our team is working to resolve an issue that prevents Dutchie POS from pulling test results accurately from BioTrack. Until further notice:

  • Manually calculate and enter the potencies of all products to ensure accurate tax collection.
  • Even though you’re entering potencies manually, the BioTrack Integration setting Use BioTrack Lab Data should still be set to Yes and Default BioTrack Labs in Receive should be set to No.

Create External ID numbers for inventory rooms

Once your BioTrack integration setup is complete, link your inventory rooms to track the location and movement of cannabis inventory.

  1. Check that your BioTrack integration is Enabled and you are not using training mode.
  2. Navigate to Settings > Rooms
  3. Select each room and re-save all settings.
  4. Select the room once more to ensure an External ID has populated.
  5. Repeat steps 3-4 for each room

    External_ID.png

Update your Catalog with external categories in bulk

Bulk update each category with the corresponding external category from BioTrack. The categories for your state will show on the drop-down during an edit.

Check out this tutorial to learn more.

Integrating Cars and Drivers

These steps only apply if your dispensary offers delivery or engages in wholesale transactions. If you haven’t already done so, turn on Enable Delivery or Enable Cars and Drivers for Wholesale in the Backoffice under Settings > Location. Learn more about Dutchie POS’s delivery settings and configurations.

  1. Log in to BioTrack at: https://trace.ct.biotr.ac/.
  2. Navigate to Employees (which corresponds to Drivers in Dutchie POS) and enter all required information, then click Save.
  3. Navigate to Vehicles (which corresponds to Cars in Dutchie POS) and enter all required information, then click Save.
  4. In the Dutchie POS Backoffice, navigate to Delivery > Configure. Create a “test” Car and Driver in Dutchie while the integration is enabled. Click Add and refresh your browser.
  5. You should now see all BioTrack Employees and Vehicles have been automatically imported to Dutchie POS. You can now delete the test Car and Driver.