New Jersey | Metrc integration guide - Dutchie POS

Initial training

The Metrc New Business Training is available on Metrc. The training is a pre-recorded virtual training that is required to be viewed by every administrator in order to use Metrc.
Additionally, all recorded trainings are available in Metrc Learn. You will need to register an account to access these trainings, but the platform offers additional modular-based training which can be completed and tracked.

Accessing Metrc and ordering tags

Once the New Business Training is completed, there will be a pop-up window that will ask the Designated Key Administrator to continue to enter your license number to request credentials from Metrc.
Once the form is submitted, Metrc Support will verify all the credential and training information and respond within 72 hours with a “Welcome to Metrc” email that provides instructions for the initial login and account setup. Please note the link will expire 24 hours after it is generated. If the link expires, the admin will have to reach out to Metrc Support for a new link.
Once the industry admin is able to login, they will be able to order Metrc package tags for both adult use and medical plants and packages.

Metrc migration step-by-step guide

Things to consider

You must enable the Metrc integration in Dutchie POS to perform certain tasks in this article.
To best perform the actions in this article, log in to Dutchie POS and Metrc systems in separate tabs or windows.
Rooms are called Locations in Metrc.
Unique IDs: Per the CRC, Metrc package IDs can replace the NJ UID requirement. NJ UIDs are no longer required and the barcode can scan to the Metrc package ID. However, please note that you cannot scan both NJ UID barcodes and Metrc package ID barcodes in the Dutchie Register at the same time. Learn how to transition from NJ UIDs to Metrc package IDs.

Integrating your Dutchie POS system with Metrc will prepare you for seed-to-sale traceability. The following steps detail how to integrate Dutchie POS with Metrc and to perform specific functions between the two systems.

Enable Metrc in Dutchie POS.
Build out rooms in Dutchie POS (Locations)
Build out strains in Dutchie POS
Push Rooms & Strains to Metrc
Edit the Product Catalog in Dutchie POS
Physically tag your inventory with Metrc tags
Enter inventory directly into Metrc
Complete the .csv file to tie Dutchie POS inventory to Metrc number
Upload product images

Enable the Metrc integration in Dutchie POS

In Dutchie POS go to Settings > Integrations.
Select Metrc.
Click the Settings tab.
From the Settings tab, change the Enable dropdown to Yes.
Enter the API Key in the API Key field, and enter your facility license number in the License # field.
Note: Your API Key is found in Metrc.
Click Update to save your settings.
Click the Validate Key tab to ensure your items are successfully validated.

The remainder of the settings will auto-populate based on what you need to work with Metrc.
You should ignore the failed Master LL Key statuses. If you only see one Success status or no Success statuses, make sure your API Key and License # are correct on the Settings tab.

Create rooms in Dutchie POS (Locations)

From the Dutchie POS side navigation go to Settings > Rooms.
Select a Location Type for each room that has inventory.
Click Update to save your Location Type settings.
- In a Retail environment, your Location Type is Default Location Type. If you are in a Cultivation environment your Location Type is Indoor Facility or Outdoor Facility.
- Your Room name and Location name in Metrc must match identically.
- Once you have saved your settings, they are automatically transferred to Metrc.

Create strains in Dutchie POS

Go to Products > Strains > Add Strain.
Ensure Name, Description, and Abbreviation are all filled out.

Push rooms & strains to Metrc

Click Settings > Integrations > Metrc > Sync and select Push: Rooms and Push: Strains. This automatically creates rooms and strains in Metrc that correspond to the rooms and strains you created in Dutchie POS.

Create and edit products in the Dutchie POS Catalog

Go to Products > Catalog .
Select the items you want to edit. Selecting multiple items will allow you to perform bulk actions.
Note: Dutchie POS recommends tagging products by Vendor and Room.
From the Bulk actions dropdown, select Bulk edit Product details.
Select the categories you need to bulk edit by adding fields.
Note: Every medicated product should have the External Category field and the Sync to Metrc Item field set to Yes.
Click Save.

Metrc required fields by product category

Required field	Category
Bud/Flower	Strain
Capsules/Pills for Oral Administration	THC Content (mg) Servings per Unit Alternate Name
Concentrate	THC Content (%)
Concentrate (each)	THC Content (%) Oil Volume - Unit of Measure
Edibles	THC Content (mg) Serving Size Servings per Unit Alternate Name
Lotions/Cream	Administration Method THC Content (mg) Unit CBD Content Dose THC Content (mg) Oil Volume - Unit of Measure Serving Size Ingredients
Raw Pre-Rolls	Strain Oil Volume - Unit of Measure
Seeds	Strain
Shake/Trim (by strain)	Shake/Trim (by strain)
Tinctures	Administration Method THC Content (%) THC Content (mg) Unit Volume Oil Volume - Unit of Measure Serving Size Days Supply Ingredients
Transdermal Patches	Administration Method THC Content (%) THC Content (mg) Unit Volume Oil Volume - Unit of Measure Serving Size Days Supply Ingredients
Vape Carts	Administration Method CBD Content (mg) THC Content (%) THC Content (mg) Oil Volume - Unit of Measure Serving Size Days Supply

Notes

You will always edit the External Category and Sync to Metrc Item fields. You will also need to edit any additional field depending on the External Category you select.
For example: If your External Category is edibles, you need to have an ingredient to build it out in Metrc, therefore, you need to bulk edit the Ingredients field.
External Categories have to be weight based.
As a best practice, it is advised that you also utilize a naming convention in your Dutchie POS catalog that indicates “medical” or “rec” (or something similar) to differentiate the two types of product in the systems. The naming conventions used in the Dutchie POS catalog will become the Item names in Metrc.
We recommend cleaning up your Product Catalog as much as possible and deleting items you do not expect to carry in your store initially.
Remember to physically tag your inventory with the Metrc RFID tag that corresponds to the package ID in Dutchie POS.

Enter inventory directly into Metrc

Follow Metrc’s NJ Beginning Inventory Guide to enter your inventory into Metrc.

Complete the .csv file to tie Dutchie inventory items with the Metrc ID

For each inventory item, in column D “ExternalSerialNumber”, populate the inventory’s associated Metrc tag number
Send the .csv file to your implementation specialist for upload

Upload product images

See New Jersey | Upload Metrc product images

Cultivators/producers only

Per the New Jersey CRC, New immature plant batches must be created from a tagged plant, an existing package, or an existing plant batch. See Plants overview and Manage batches and harvests.